Manage Your Digital Menu: Reorder, Duplicate, and Multi-Menu

10 minutes

Manage Your Digital Menu: Reorder, Duplicate, and Multi-Menu

Learn how to organize, reorder, and manage your digital menu like a professional in less than 8 minutes. Discover how to update prices, move products, and create menus for different times, all without the need to reprint your QR code.

What You Will Learn in This Section

1. Reorder categories, subcategories, and products with drag & drop
2. Move products between categories and subcategories
3. Create multiple menus (lunch, dinner, special events)
4. Update your menu without reprinting the QR code
5. The 7 real problems of paper menus and how to solve them with a digital menu

Step 1: Reorder Items with Drag & Drop

The order in which your categories and products appear on the dashboard is exactly the same as what your customers will see. Place the star dishes and the most popular categories in the top positions to maximize their visibility.

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On desktop, hold down any item (category, subcategory, or product) and drag it to the desired position. The system automatically saves the new order.

You can reorder:

• Categories among themselves (for example, move Desserts before Beverages)
• Subcategories within a category
• Products within their subcategory or category

On mobile, drag & drop is replaced by sorting arrows. Tap the up/down arrow icon next to each item to change its position.

Steps on mobile:

1. Navigate to the category or subcategory you want to reorder
2. Use the up/down arrows next to each item
3. The change is saved automatically

Step 2: Move Products Between Categories

When reorganizing your menu, you may need to move a product from one category to another. For example, moving "Tiramisu" from "Specialties" to "Desserts," or converting a regular product into a loose product.

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To move a product between categories on desktop:

1. Open the product's options menu (three dots)
2. Select "Move to..."
3. Choose the destination category and subcategory
4. The product is moved while retaining all its information, images, translations, and allergens

You can also drag a product directly over another category to move it.

On mobile, the process is similar:

1. Tap on the product options
2. Select "Move to..."
3. Navigate and choose the destination category

Step 3: Multi-Menu for Different Times

Many restaurants need different menus depending on the time of day: breakfast menu, lunch menu, dinner menu, or menus for special events. With iaMenu, you can create multiple menus and define when each one is displayed automatically.

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To create a new menu:

1. In the header of the dashboard, tap the menu selector (next to the name of the active menu)
2. Click on "+ Create Menu"
3. Assign a name: "Lunch Menu," "Dinner Menu," "Christmas Event Menu"
4. Set the activation days and times
5. Add specific categories and products for that menu

Real Example: A restaurant with a daily menu from 12:00 to 16:00 and a full menu from 20:00 to 23:30. Each menu is activated automatically according to the time.

On mobile:

1. Tap the name of the current menu at the top
2. Select "+ Create Menu"
3. Set the name, schedule, and active days
4. Add the content of the new menu

Shared Categories Between Menus

A key feature: you can make certain categories appear in all menus. For example, the "Beverages" category can be available in both the lunch and dinner menus.

• Shared categories (without assigned menu): Appear in all menus
• Exclusive categories (with assigned menu): Only appear in their menu

Step 4: Update Your Menu Without Reprinting the QR

This is one of the biggest advantages of iaMenu and the reason why thousands of restaurants are migrating from paper menus to the digital menu with QR code.

The QR is Dynamic: Points to a URL, Not a PDF

When you generate your QR code with iaMenu, it points to the web address of your restaurant (for example, iamenu.ai/my-restaurant). The QR never changes, but the content it displays updates in real-time.

This means you can:

• Change prices instantly (without reprinting anything)
• Add or remove products every day if you want
• Activate the daily menu in the morning and the full menu at night
• Correct errors in names or descriptions immediately
• Add new languages for the tourist season
• Update allergens when you change a recipe

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How it works:

1. Your printed QR points to iamenu.ai/your-restaurant
2. You make any changes on the dashboard (price, product, language...)
3. Your customers scan the same QR and see the updated version
4. You never need to reprint the QR code

Updating from mobile is just as easy:

1. Open iaMenu on your phone
2. Make the changes you need (prices, products, schedules)
3. Save and done: your customers see the new version instantly

Common Use Cases

Sustainability: The Environmental Impact of the Digital Menu

A benefit that many restaurants do not consider: by using a digital menu with QR instead of printed menus, you significantly reduce paper consumption.

• An average restaurant prints between 50 and 200 menus per year (between seasonal changes, breakages, and price updates)
• The hospitality sector is responsible for thousands of tons of paper in discarded menus annually
• With iaMenu, a single print of the QR replaces all those reprints

The 7 Real Problems of Managing a Paper Menu (and How a Digital Menu Solves Them)

If you still use printed menus, these problems will sound familiar. They are the most common pain points in the hospitality industry that disappear when switching to a digital menu with QR.

1. Changing prices requires reprinting the entire menu

With a paper menu, raising the price of a dish means reprinting all copies. If you have 40 tables with 2 menus each, that’s 80 new menus. With a digital menu, you change the price on the dashboard and all customers see the update instantly.

Real Cost: An average restaurant spends between 500 and 2,000 EUR annually just on menu reprints. With iaMenu, that cost is reduced to zero from day one.

2. Out-of-stock products still on the menu

A customer orders a dish you haven't served for 3 days because the main ingredient is out of stock. With a printed menu, you can't do anything except have the waiter explain it. With a digital menu, you deactivate the product in 2 seconds and it disappears from the menu automatically. When it becomes available again, you reactivate it with a tap.

3. Daily changing menu

Restaurants with a daily menu need to update their menu every morning. With paper, that means handwritten boards, daily photocopies, or verbal communication. With iaMenu, you edit the daily menu from your mobile in 2 minutes before opening. Your customers scan the QR and see the updated daily menu automatically.

4. Tourist season without menus in other languages

Summer arrives and your restaurant receives German, French, and English tourists. Your menu is only in Spanish. Hiring professional translations costs between 200 and 500 EUR per language. With iaMenu, you activate up to 29 languages with one click and the AI translates your entire menu with gastronomic context in minutes. Learn more about automatic translations.

5. Mandatory allergens that no one updates

EU regulation 1169/2011 requires informing about 14 allergens in each dish. With a printed menu, updating allergens when you change a recipe is a tedious process that many restaurants forget. With iaMenu, the Super Chef AI automatically detects allergens every time you create or edit a product. Check the compliance section to understand the fines of up to 6,000 EUR for non-compliance.

6. Outdated or nonexistent dish photos

A paper menu without photos loses up to 30% of conversion according to industry studies. But doing professional photo shoots costs between 500 and 1,500 EUR. With iaMenu, you can generate professional images with DALL-E 3 directly from the dashboard or ask GASTON to generate them in batches. No photographer, no session, no waiting.

7. Not knowing which dishes work and which do not

With a printed menu, you have no data. You don't know which products your customers look at, which they ignore, or which convert the most. With iaMenu, you have integrated analytics: ranking of most viewed products, sessions by time, and interaction data that help you make informed decisions about your menu.

GASTON: Voice Management

Remember that you can use GASTON, the AI assistant, to manage your menu by speaking in natural language:

• "Move the Paella to the Rice category"
• "Duplicate the American Coffee and change the price to 3 euros"
• "Reorder the desserts by price from lowest to highest"
• "Create a menu called Daily Menu with the categories First Course, Second Course, and Dessert"

Tips and Best Practices

Follow these recommendations to manage your digital menu efficiently:

• Place star dishes in the top positions. Studies show that customers pay more attention to the first and last items on the list. Use drag & drop to position your most profitable dishes at the top.
• Use shared categories for Beverages. If you have a lunch menu and a dinner menu, make the Beverages category shared so it appears in both menus without duplicating products.
• Update the daily menu from your mobile. Every morning, edit the daily dishes from your phone in less than 2 minutes before opening. Customers will see the updated menu when scanning the QR.
• Deactivate products instead of deleting them. If a dish is temporarily unavailable, deactivate it. When it becomes available again, reactivate it with a tap. This way, you do not lose the configured translations, images, and allergens.
• Use GASTON for bulk changes. Instead of editing product by product, dictate to GASTON: "Raise all prices in the Main category by 5%." It's much faster.
• Review the menu from the customer’s view. After making changes, scan your QR to verify that everything displays correctly from the customer's perspective.

Common Problem Solutions

The drag & drop does not work on the dashboard

Drag & drop only works in the desktop version. On mobile, use the up/down arrow buttons to reorder. If you are on desktop and it doesn’t work, try refreshing the page.

I moved a product and it lost its image

This should not happen. When moving a product, all its images, translations, allergens, and tags remain intact. If the image does not appear, refresh the dashboard page.

The multi-menu does not change automatically according to the time

Check that you have correctly configured the activation days and times for each menu. Also, verify that the business time zone is correct in the general settings.

I do not see the button to create a new menu

The multi-menu system is available in the Professional and Premium plans. The Starter plan allows for a single menu. Consider upgrading your plan if you need menus for different times.

Customers see the previous version of the menu

Changes are reflected instantly when a customer refreshes the page. If someone has the page open while you make changes, they will see the new version the next time they refresh or scan the QR again.

Frequently Asked Questions

Do I need to reprint the QR when I change the menu?

No. The QR points to your URL, not to a PDF. Changes are reflected instantly. You only reprint if you change the restaurant's URL.

Can I have multiple menus for different times?

Yes. Create separate menus with automatic activation schedules. Categories can be shared or exclusive to a menu.

How do I move a product to another category?

Open the product's options menu and select "Move to...". The product retains all its images, translations, and allergens.

How do I reorder products?

On desktop, drag and drop. On mobile, use the arrows. The change is saved automatically.

How much do I save by leaving the paper menu?

An average restaurant spends between 500 and 2,000 EUR annually on reprints. With iaMenu, that cost is reduced to zero from day one.

Related Tutorials

Continue configuring your digital menu with these guides:

• Create Categories to organize the sections of your menu
• Create Products to add dishes with prices, images, and AI descriptions
• QR Code to generate professional QR codes with scanning statistics
• PDF Menu to export your menu in 10 professional templates
• GASTON - Your AI Assistant to manage your menu with voice commands

Ready to manage your digital menu without limits?

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More information:

• All features of iaMenu
• View plans and pricing